Select Team Management Information Team officials shall consist of a Head Coach, Team Manager, Treasurer, Fundraising, and Tournament Planning. Coaches All Coaches must sign and return the GYSA Confidential Disclosure Form relating to use of illegal drugs, child abuse, and criminal offenses. All information will be sent to the local Sheriffs Office and reviewed by the Director of Operations. Adverse information may preclude a coach from participation in the Club. (See Risk Management) General Qualifications Coaches shall demonstrate a proficient ability to successfully work with children in the following areas: Encouragement of athletic participation in the United Quest as a pleasant, fun, and safe experience. Good sportsmanship and interrelations with fellow teammates, opponents, coaching staff, officials, parents, and spectators. Sensitivity to emotional and psychological needs and attitudes of children relating to their participation in athletics. Teaching of soccer tactics and strategies It will be this club's policy to identify the highest qualified professional licensed coaches for all United Quest Select teams. It is therefore the club's intent to prohibit parents from serving as head coaches of teams that include their children. Select Coaching Appointments Any persons interested in coaching positions within the Select Division shall make it known to the Directors of Coaching. Applications will be reviewed and applicants interviewed by Directors of Coaching. Approved Head Coaches must have a USSF "D" Coaching license or agree to complete a "D" Coaching clinic within a year of approval. Any exceptions to the above must be approved by the Directors of Coaching. All coaches are approved for the period of one year (Fall and Spring seasons). Each year, prior to team tryouts, the Directors of Coaching will evaluate coaches. Violation of GYSA or Club rules may be considered grounds for disciplinary action from United Quest. Such action shall be at the discretion of the Disciplinary Committee. Decisions of the Committee may be appealed pursuant to Club policy. Any approval given to a coach is limited to a specific team. Coaching of additional teams must be subsequently approved by the Directors of Coaching. It is MANDATORY that Head Coaches attend scheduled coaches meetings. Coaches may be relieved of their coaching responsibilities, for cause, by the Directors of Coaching. Removal decisions by the Directors of Coaching may be appealed pursuant to Club policy. It will be this club's policy to encourage all of our qualified coaches to willingly accept other team assignments as the appropriate Director of Coaching deems necessary. There is no set time frame as to how long a coach can remain with a team. Rather each situation will be judged independent of any other coaching situation. The decision to have a coach remain with a team or to remove the coach will depend on how that individual team is developing under a coach's instruction. It is the intent of this policy to provide the Select soccer player the best developmental situation for as long as a coach can challenge the players developmentally. Sound player development must include appropriate technical and tactical skill development. As players develop from the younger ages to the older ages, they need to be constantly challenged to move to the next higher level. We must use our varied coaching resources, where determined by the appropriate Director of Coaching, to continually challenge the developing soccer player. As always, these decisions will be made with the best interest of the team and player in mind. It is the club's policy that coaches coach 2 teams maximum. However, the appropriate Director of Coaching can assign a coach more than two teams as he sees fit. The decision will be made while keeping the best interest of the team and players at heart. Head Coach's Responsibilities Develop players Select players Monitor/select/coordinate or assign responsibility for all activities involving players and staff Hold "D" state license or a NSCAA National license Select tournaments in which to participate Adhere to all United Quest Rules and Policies Implement philosophy of the Directors of Coaching and pertaining to teaching and practicing fundamentals Attend practices and games and make decisions necessary for player and team growth in a positive direction Provide Quest with completed forms as requested Attend scheduled coaches sessions Develop coaching skills through clinic attendance Coordinate with Team Manager ,Treasurer, and/or Travel Manager to insure smoothly-running Team Management Team Manager Duties The team manager must be someone other than the Head Coach of the team or the Head Coach's spouse. The team manager & team treasurer must be identified to United Quest administrators before the beginning games each season. Specific responsibilities of the Team Manager are: Mandatory attendance at annual meeting of the United Quest each Fall. Attendance at a meeting of team managers prior to each season Attendance at coach's meetings if the Head Coach cannot attend Assistance to the Board of Directors for special projects, including recruitment of volunteers for such projects from the team. Coordination of travel arrangements with the Head Coach and travel manager and/or team treasurer. This includes filing of travel papers, travel arrangements, and securing of notarized medical releases for each player. Maintain communication between parents, players, Head Coach, and Club. Notify the Club office of any newsworthy information for the Quest newsletter and webpage. Head Coach, and player registration with GYSA, including submission of all completed registration forms to the Quest office by announced deadline. Team Treasurer Duties The team treasurer is responsible for all financial matters relating to the team. He/she should be a signatory on the team account, bill the players on the team, and keep records of player balances and amounts owing. Players should receive a Statement of their account regularly (minimum quarterly). All checks should be maintained by the treasurer. Any checks given to a second signatory should be logged out and recorded in the checkbook records. Checking Account In the first year of the team's formation, a checking account should be established. The name of the account should properly reflect the age group description of the team, i.e., United Quest '86 Red Girls. DO NOT name the account "U-11 Girls", for example, or by the next year the name will be incorrect. There should be two signatories on the account. Player Bills At the onset of the season, each player should be given a fee schedule. Teams use this schedule to reflect projected yearly team expenses and arrive at a team budget and monthly payment schedule for players. As soon as possible, a bill should be prepared for each player. The bill should give as much detail as possible as to the classification of the charge. It should be noted that bills are due within 3-5 days of receipt. There will probably be a need to begin the season with a general equipment charge ($15-$20) to each player in order to have a cash flow with which to operate. You can decide as a team whether or not to refund this amount if the player should decide to leave the team. The initial bill needs to consider the cost of uniforms, Registration fees, and Coaching fees. These expenses occur immediately and require a cash balance in order to meet the deadlines for payment. There will most likely be a need to set up a "team" activity account. This balance will be used to reflect team fund-raisers (such as garage sales) that do not get allocated to individual accounts, make rounding adjustments, etc. The total balances of all player bills plus the team bill should equal the cash balance less any amounts owed that have already been billed to the players. It is recommended that you use a spreadsheet program such as Excel or Quickbooks. Fund-Raising Accounting Each player's account must reflect monies earned in fundraising. Each activity requires different steps and further information is available through the Club office. It is recommended that fundraising projects responsibility be shared by several parents, and that the team treasurer not be responsible for fundraising. Travel Manager/Tournament Coordinator It has been proven valuable for older teams that travel a fair amount to have a Travel Manager/Tournament Coordinator. The Team Manager, Travel Manager, and Treasurer need to work together to organize trips efficiently. See Team Travel Guide. Confidentiality All information regarding players is confidential. No bills are made public and no information should be discussed except with the coach and family of the player. Should a bill become overdue, the situation needs to be discussed with the coach in order to resolve whether or not the player should continue to play without payment. Collection of debts due a team treasury are the responsibility of the team, not the United Quest. The Club office will try to help the treasurer develop "strategies" for collecting debts. Copyright © 1999-2003, United Quest Soccer Club All Rights Reserved Website comments or corrections Last Update: